Project: OperationsX.com.au
We are a team for hire to focus on what matters, dedicated to both operational efficiency and growth.
Target Audience: Admin Virtual Assistants with strong attention to detail, excellent communication skills, and confidence managing data and navigating platforms (especially CRM and CMS tools)
Work Type: Remote | Full-time or Part-time | Long-term with Growth Potential
We’re hiring a detail-driven Admin VA to support our operations team with reporting, communications, data management, and platform navigation.
This role is for someone who’s comfortable working with tools and systems, not just doing data entry. You’ll need to be organised, tech-savvy, and proactive — someone who gets things done, keeps everything in order, and can confidently navigate CRM, CMS platforms, and reporting tools.
Your Main Objective
Support the Operations X team by:
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Managing and updating reports
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Navigating CRMs, CMS tools, and online platforms
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Responding clearly to client and team communications
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Keeping data and documentation well-organised and error-free
Responsibilities
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Create and maintain spreadsheets, reports, and data trackers
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Organise files and maintain up-to-date documentation in Google Drive
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Respond to client and internal communications (email, Slack)
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Navigate and update CRMs (e.g. HubSpot, or similar)
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Support light updates or entries in CMS platforms (e.g., WordPress, Webflow)
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Monitor key metrics and flag unusual trends or gaps
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Keep SOPs and processes organised, and suggest improvements
You Are…
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Exceptionally organised and reliable
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Confident working across multiple platforms and tools
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A proactive communicator with strong written English
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Comfortable navigating and learning new systems quickly
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Detail-oriented — you take ownership of accuracy
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Familiar with Google Sheets or Excel, and know how to troubleshoot when formulas break
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Preferably experienced with a CRM (HubSpot) and CMS (WordPress, Webflow, etc.)
Compensation
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Monthly retainer based on experience and availability
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Performance bonuses for delivering clean, on-time results
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Long-term opportunity to grow into Operations, Data, or Client Support roles
To Apply, Please Answer These Questions:
(Copy/paste into your reply)
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Have you managed reports or tracked data before? Please share a quick example.
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Which CRM or CMS platforms have you used? What did you do in them?
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Describe a time you spotted or fixed an error in data or reporting.
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What’s your process for staying organised and meeting deadlines?
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What tools do you use daily or feel most confident using?
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What is your expected monthly salary in PHP (or AUD)?
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Why do you want to work with the Operations X team?
Rate Your Experience
(1 = no experience, 5 = highly experienced)
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Google Sheets (formulas, formatting, charts): ___
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CRM tools (Zoho, HubSpot, etc.): ___
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CMS tools (WordPress, Webflow, etc.): ___
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File organisation (Google Drive, Dropbox): ___
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Admin communications (email, Slack, client updates): ___
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Task/project management tools (Asana, Trello, etc.): ___
Optional: Add a short note about any rating.
📩 Only applicants who answer the questions above will be considered — we’re looking for detail-oriented team members who read carefully and follow instructions.
Email your answers to: jo@operationsx.com.au
